Budget and Programming Associate

JOB PURPOSE

To provide a range of specialized support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resources.

KEY RESPONSIBILITIES

• Review budget plans, monitor and analyze project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimization of resources.

• Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.

• Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximize operational effectiveness.

• Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilization.

• Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.

• Review, compile and analyze data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.

• Provide inputs for the CO Resource Management Committee (RMC) which reviews and prioritizes resources against the Country Portfolio Budget (CPB) implementation plans, as per agreed timelines.

• Where needed, contribute to the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.

• Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimize use of funds.

• Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.

• Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

• Perform other relevant duties as required.

QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Desired Experiences for Entry into the Role:

• Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.

• Has assisted with budget/allotment related issues within the WFP budget system.

• A demonstrated and adequate understanding of information and financial systems and how those support the implementation of operations.

Other Specific Job Requirements:

• Experience performing analytics of medium complexity and presenting the information to meet various audience needs.

• Experience preparing, managing and reporting on operational budgets.

• Experience in working with large datasets, extracting information from them in an easy to interpret manner.

Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.