Provides administrative, financial, logistical and programmatic support to UN Women’s Ending Violence against Women and Girls programme in Zanzibar, including partner management, financial transactions, reporting and coordination of activities across Unguja and Pemba.
Responsibilities
- Provide administrative and logistical support for the formulation and management of the Ending Violence against Women and Girls programme.
- Support the preparation of work plans, budgets, proposals and program implementation arrangements.
- Provide procedural guidance to implementing partners and responsible parties on delivery and financial reporting.
- Prepare, review, amend and close partner agreements, including budget revisions and cost extensions.
- Prepare information for project audits and support implementation of audit recommendations.
- Compile program data for the Country Office website, Results Management System and UN INFO.
- Create projects, requisitions and goods receipts in the Quantum system and support budget revisions and project closure.
- Review partner financial reports and supporting documentation in line with HACT requirements.
- Process payments for consultants, service providers, grantees and participants.
- Monitor expenditure and delivery rates against approved work plans.
- Prepare FACE forms, non-PO vouchers and cost-recovery bills.
- Coordinate meetings, workshops, trainings, community engagements, campaigns, events and missions in Unguja and Pemba.
- Make travel arrangements and process travel requisitions, daily subsistence allowances and travel claims.
- Prepare briefing materials, public information materials, presentations and related documentation.
- Participate in field monitoring visits and track follow-up actions and recommendations.
- Maintain secure program, partner and financial filing systems and stakeholder contact databases.
- Provide guidance and on-the-job training to Program Assistants, UN Volunteers and interns as needed.
- Track donor reporting calendars and support the preparation of narrative and financial donor reports.
- Support the synthesis and dissemination of lessons learned, best practices and program results.
Requirements
- Program management and results-based management knowledge.
- Ability to administer and execute administrative and financial processes and transactions.
- Knowledge of UN and UN Women financial rules, regulations and implementing partner procedures, including HACT.
- Strong financial and budgeting skills.
- Strong planning, organizational and event coordination skills.
- Strong IT skills, including web-based ERP systems, spreadsheets and databases.
- Ability to manage data, documents, correspondence, reports and workflows.
- Ability to create, edit and present information clearly.
- Effective communication, accountability, stakeholder engagement and inclusive collaboration.
- Sensitivity to ending violence against women and girls programming, confidentiality, survivor-centered approaches and the principle of do no harm.
- Fluency in English and Swahili.
