CCBRT is seeking an Examination Officer to join the CCBRT Medical Training College in Dar es Salaam.
The successful candidate will support the complete examination administration process, including examination scheduling and logistics, secure handling of examination materials, processing of results, management of student academic records, and preparation of graduation and certification documents.
The role requires strong organization, accuracy, confidentiality and the ability to maintain reliable academic records while ensuring examination activities comply with college policies and regulatory requirements.
Responsibilities
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Prepare and implement examination timetables.
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Coordinate examination venues and seating arrangements.
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Prepare attendance registers, examination packs and invigilation materials.
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Coordinate and deploy examination invigilators.
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Monitor examination sessions and ensure compliance with examination regulations.
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Resolve operational issues arising during examinations.
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Prepare, package, distribute and collect examination papers and related materials.
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Maintain secure custody and confidentiality of examination materials.
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Record and track the movement of examination papers.
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Report examination irregularities and security concerns.
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Receive examination mark sheets from academic departments.
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Verify submitted marks for completeness and accuracy.
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Capture examination results in the student information management system.
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Compile and verify results before review and approval.
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Maintain accurate electronic and physical student academic records.
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Update examination histories and student progression records.
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File and archive examination documents according to institutional procedures.
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Prepare transcripts, statements of results and other academic documents.
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Administer supplementary, deferred and special examinations.
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Communicate examination arrangements to eligible students.
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Verify student academic records for graduation.
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Prepare graduation lists and certification documents.
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Maintain accurate graduate records and archives.
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Maintain examination databases and filing systems.
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Generate examination statistics, performance data and routine reports.
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Respond to student enquiries regarding examinations and academic records.
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Guide students on examination procedures and regulations.
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Process requests for result verification and academic documents.
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Provide administrative support during examination registration and clearance.
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Support academic audits, accreditation visits and inspections.
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Maintain examination records required for quality assurance and regulatory compliance.
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Identify opportunities to improve examination administration processes.
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Support implementation of digital examination and records-management systems.
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Participate in relevant staff development and training activities.
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Perform other duties assigned by the Examinations Officer or Deputy Principal – Academic.
Requirements
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Bachelor's Degree in one of the following or another relevant field, Education, Educational Administration, Information Management, Records Management, Business Administration, Public Administration, Statistics, Computer Science.
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Minimum of 2 years of relevant experience in academic administration, examinations, registry, records management or a related field.
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Strong organizational and administrative skills.
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Ability to handle confidential examination and student information responsibly.
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Strong attention to detail and accuracy.
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Ability to manage electronic and physical academic records effectively.
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Experience using student information management systems or examination management software is desirable.
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Experience working in a higher learning institution, technical college or health training institution is an added advantage.
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Training in examination administration, academic records management or higher education administration is an added advantage.
Interested and qualified candidates should submit:
- Updated CV
- Cover Letter
- 2 References
