A hospitality and food & beverage company in Dar es Salaam is seeking an experienced Personal Assistant / Office Manager to provide executive and administrative support to the Managing Director while helping coordinate the company's day-to-day office operations.
The successful candidate will serve as a key point of contact between the Managing Director, employees, clients, and other stakeholders while ensuring meetings, communications, reports, records, and administrative activities are properly coordinated.
Responsibilities
-
Act as the primary point of contact between the Managing Director and internal and external stakeholders.
-
Manage the Managing Director’s calendar, meetings, appointments, and schedules.
-
Coordinate daily office and administrative operations.
-
Prepare weekly and monthly management reports.
-
Maintain organized filing and record-management systems.
-
Ensure smooth communication and coordination across departments.
-
Receive and assist clients, visitors, and other stakeholders professionally.
-
Handle incoming calls and enquiries professionally.
-
Follow up on administrative activities and ensure assigned tasks are completed on time.
-
Support the Managing Director with executive-assistance and office-management duties.
-
Maintain confidentiality when handling sensitive company and management information.
Requirements
-
Bachelor’s Degree or Master’s Degree in Business Administration or a related field.
-
At least 4 years of experience in office administration or a related role.
-
Proven experience in office management or executive assistance.
-
Excellent organizational and multitasking skills.
-
Strong communication and coordination abilities.
-
High level of integrity, commitment, and reliability.
-
Ability to take ownership of responsibilities and follow tasks through to completion.
-
Proficiency in Microsoft Office and reporting tools.
-
Professional approach when dealing with management, employees, clients, and visitors.
-
Disciplined, organized, and execution-focused working style.
