Regional Secretary

Mkwawa Leaf Tobacco Limited•Mpanda, Katavi, Tanzania

Full-timeOnsiteNegotiableCloses Sep 3

Official job description

Mkwawa Leaf Tobacco Limited is seeking a Regional Secretary to provide administrative and secretarial support at its Mpanda office. The role involves receiving visitors, managing correspondence and office records, handling telephone calls and mail, maintaining filing systems, monitoring office supplies, and supporting general office administration.

Responsibilities

Receive visitors and notify the relevant staff members of their arrival.
Maintain an accurate visitor register for future reference.
Scan and file electronic documents in chronological order.
Sort documents and correspondence for action, distribution, and filing.
Open, organize, and maintain office files.
Maintain proper records of office correspondence and documents.
Photocopy and bind documents when required.
Receive and distribute internal and external mail to the appropriate offices and personnel.
Receive outgoing mail from management and staff and coordinate its dispatch.
Dispatch outgoing mail, invoices, and other documents.
Receive incoming telephone calls and direct them to the Regional Administrative Coordinator, line managers, or other relevant recipients.
Help ensure that the office environment is kept clean and orderly.
Monitor office consumables and ensure adequate inventory is maintained.
Perform Environment, Health and Safety (EHS) functions according to company standards.
Carry out specific EHS duties assigned by the EHS Coordinator or Managing Director.
Provide general administrative and secretarial support as required.

Requirements

Certificate in Secretarial Studies or an equivalent qualification.
Computer literacy.
Working knowledge of Microsoft Word.
Working knowledge of Microsoft Excel.
Ability to use the internet and email effectively.
Solution-oriented approach to work.
Energetic and proactive.
Self-starter with the ability to take initiative.
Adaptable to changing work requirements.
High level of integrity and professionalism.
Strong sense of personal accountability.
Ability to collaborate and work effectively with others.

Applications should be addressed to:

Head of Human Resources
Mkwawa Leaf Tobacco Limited
P.O. Box 665, Morogoro

Required skills & tools

Office AdministrationSecretarial SupportRecords & Document ManagementMicrosoft Word & ExcelEmail & Correspondence ManagementCommunication SkillsOrganizational SkillsAttention to DetailProfessionalism & IntegrityTeamwork

Attachment requirements

Resume(Required)
Cover Letter(Required)

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About the Employer

Mkwawa Leaf Tobacco Limited

Agriculture

Mkwawa Leaf Tobacco Limited (MLTL) is a Tanzanian tobacco leaf processing company operating in rural western Tanzania. The company works with contracted farmers in the Urambo and Kasulu areas, providing agricultural extension services and technical assistance in tobacco production. MLTL is committed to Good Agricultural Practices (GAP) and Agricultural Labor Practices (ALP) standards.

HeadquartersMpanda, Tanzania

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