Supports financial administration, budget monitoring, grants management, subrecipient oversight, compliance, reporting, audits, and financial analysis for FHI 360’s regional programs in Mtwara.
Responsibilities
- Monitor subawardee financial and management performance within the region in coordination with technical and program staff.
- Conduct regular site visits to subawardees to check compliance, follow up on special award conditions, and provide capacity-building support and coaching.
- Review subawardee invoices, timesheets, receipts, supporting documentation, and monthly program reports, and submit them to the EpiC Tanzania head office.
- Prepare and manage the regional budget and monitor activities and expenditures against approved budgets and workplans.
- Prepare financial reports and other documentation in accordance with EpiC directives.
- Perform or review bank, balance sheet, vendor, inventory, and other reconciliations as needed.
- Assist with the development of subawardee budgets and provide financial capacity-building technical assistance.
- Coordinate with the Finance Manager on audits and assist with implementing audit recommendations.
- Support project procurement, including reviewing vendor selection analyses and ensuring adherence to procurement requirements.
- Prepare project activity, pipeline, and budget reports for compliance with USG and FHI 360 standards.
- Ensure timely closure and submission of monthly and other required financial reports.
- Support the development of national and regional program activity budgets with program staff.
- Review payments for compliance with FHI 360 cost principles and required documentation and processes.
- Conduct compliance reviews and third-party confirmations for regional payments.
- Review accounting transactions to ensure costs are charged to the correct codes before release to the accounting system.
- Maintain an updated database of service providers across project intervention areas.
- Review payment requests and attest deliverables.
- Educate relevant parties about programs, procedures, and eligibility criteria.
- Document complex issues and clearly communicate written conclusions.
- Maintain professional working relationships with staff, officials, and executives.
Requirements
- Financial management and grants administration
- Donor compliance knowledge, including USG and non-USG regulations
- Contracting principles and grant and cooperative agreement management
- Generally Accepted Accounting Principles
- Internal control fundamentals
- Risk analysis and regulatory compliance
- Budget preparation, monitoring, and variance analysis
- Financial reporting, reconciliations, and audit support
- Subrecipient financial oversight and capacity building
- Procurement compliance and vendor management
- Spreadsheet and Microsoft Office proficiency
- Excellent quantitative, analytical, critical-thinking, and problem-solving skills
- Strong written and verbal communication skills
- Ability to motivate and collaborate with others
- Ability to use technology independently and maintain data and system integrity
- Adaptability in diverse cultural environments
Document Requirements
Application Instructions
- Submit an application letter, CV/resume, copies of certificates, and the names and contact details of three professional referees.
