Save the Children International is seeking an Executive Assistant to the Chief People Officer (CPO) to provide comprehensive executive, administrative, organisational and coordination support to the CPO and the People Department. This is a permanent, remote role with flexible working options, based in any approved Save the Children International office location within 3 hours of UTC (including Tanzania).
Responsibilities
- Provide proactive executive support to the Chief People Officer and manage administrative and logistical requirements
- Manage the CPO’s complex diary, meetings, appointments, events, and related briefing materials
- Manage and monitor the CPO’s inbox, prioritizing, redirecting, escalating, and responding to communications as appropriate
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, itineraries, and logistics
- Handle highly sensitive and confidential information with discretion and professionalism
- Anticipate requirements, priorities, risks, deadlines, and opportunities to support forward planning
- Prepare agendas, briefing packs, presentations, reports, and correspondence
- Track actions, decisions, and follow-up activities arising from meetings and stakeholder engagements
- Act as a key point of contact for internal and external stakeholders
- Prepare and submit expense claims and review expenses requiring approval
- Process invoices and procurement-related transactions within delegated budgets
- Maintain departmental distribution lists, contact databases, records, and information management systems
- Coordinate People Leadership Team meetings, departmental forums, town halls, workshops, and other People function meetings
- Prepare meeting agendas, collate papers, distribute pre-reading materials, take notes, and track actions
- Support communication, collaboration, and knowledge sharing across the People function
- Assist with newsletters, team updates, People announcements, organizational charts, and other departmental communications
- Support departmental recognition and appreciation activities
- Maintain awareness of People priorities, initiatives, and organizational developments
- Contribute to continuous improvement of departmental processes, administrative systems, and ways of working
- Build collaborative relationships with Executive Assistants and support staff across the organization
- Undertake officer-related duties for the SCA/SCI People Leads group
Requirements
- Educated to degree level and/or a relevant professional qualification, or equivalent experience
- Demonstrable track record in providing executive support to a senior leader
- Proven experience managing complex and frequently changing diaries, coordinating meetings across multiple time zones and balancing competing priorities
- Demonstrable experience managing high-volume inboxes on behalf of senior leaders
- Extensive experience planning and coordinating complex domestic and international travel, including visas, accommodation, itineraries and logistics
- Experience supporting meetings, including agenda preparation, coordination of papers, minute-taking and action tracking
- Excellent organisational and prioritisation skills with high accuracy and attention to detail
- Strong written and verbal communication skills, including drafting, editing and proofreading documents to a professional standard
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgement
- Strong stakeholder management and interpersonal skills
- Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams and Excel)
- Fluency in English; additional languages desirable
- Must have the right to work in the country where the role is based
- Desirable: experience supporting a Chief People Officer, HR Director or equivalent, and experience in a global or charity organisation
- Excellent organizational and prioritization skills
- Strong written and verbal communication skills
- Ability to work independently, anticipate needs, identify issues, and implement practical solutions
- High level of accuracy and attention to detail
- Discretion, professionalism, integrity, and sound judgment
- Advanced Microsoft 365 skills, including Outlook, Word, PowerPoint, Teams, and Excel
- Confidence using digital collaboration and business systems
- Willingness to learn new technologies and use AI and digital tools to improve productivity
- Knowledge of People or Human Resources practices, organizational development, employee engagement, or culture-related activities is desirable
- Interest in Save the Children International’s work is desirable
Document Requirements
Application Instructions
- Attach a copy of your CV and cover letter with your application.
- Applications are reviewed on a rolling basis and the advert may close early.
- Save the Children does not charge a fee at any stage of the recruitment process.
- Work pattern: remote with flexible working options.
- Location: any approved Save the Children International office location within 3 hours of UTC.
- Contract length: permanent.
- Reports : Chief People Officer.
