Responsible for overseeing day-to-day store operations, including receipt, storage, issuance, control, and documentation of company inventory while ensuring stock availability, accurate records, loss prevention, and coordination with Procurement, Finance, and Operations.
Responsibilities
- Oversee the receipt, storage, issuance, and movement of all stock and materials.
- Maintain accurate and up-to-date inventory records in the ERP system and approved stock management tools.
- Monitor minimum and maximum stock levels and conduct regular stock counts.
- Reconcile physical stock against system balances and investigate discrepancies, damages, shortages, and losses.
- Ensure proper stock rotation using FIFO and FEFO methods.
- Inspect, verify, and document goods received before acceptance.
- Ensure stock is issued only against approved requisitions and authorized documentation.
- Maintain records of stock receipts, issues, returns, and transfers.
- Ensure stores are organized, clean, secure, and maintained in good condition.
- Ensure proper segregation and storage of food items, chemicals, equipment, and other materials.
- Ensure compliance with occupational health, safety, and food hygiene requirements.
- Coordinate with Procurement on replenishment, delivery discrepancies, specifications, and stock shortages.
- Prepare stock replenishment requests and provide stock reports for procurement planning and budgeting.
- Prepare daily, weekly, and monthly stock reports and stock variance reports.
- Maintain documentation for damaged, expired, obsolete, and returned stock for audit purposes.
- Support internal and external stock audits and implement audit recommendations.
- Supervise and allocate duties to storekeepers, stock controllers, and other stores personnel.
- Monitor staff attendance, discipline, and performance and provide guidance and training.
- Implement stock control measures to minimize wastage, pilferage, damage, and stock losses.
- Monitor stock consumption against operational requirements and approved budgets.
- Investigate unusual consumption patterns and recommend improvements to reduce costs.
Requirements
- Inventory and stock management skills.
- Knowledge of ERP platforms and inventory management systems.
- Stocktaking, reconciliation, and inventory control skills.
- Ability to manage high-volume inventory and multiple stock categories.
- Team supervision and staff performance management skills.
- Knowledge of FIFO and FEFO stock rotation methods.
- Procurement coordination and replenishment planning skills.
- Reporting, documentation, and audit support skills.
- Cost control and loss prevention skills.
- Knowledge of occupational health, safety, and food hygiene requirements.
- Integrity, accountability, teamwork, and organizational skills.
Document Requirements
