The Institute of Finance Management (IFM), a public higher learning institution, is seeking experienced Office Management Secretaries II to provide secretarial support to a Head of Department, including drafting and dispatching correspondence, handling calls and messages, managing files, and organising meetings and conferences. There are 2 posts in Dar es Salaam. The position is a one-year renewable contract on salary scale PGSS 5.
Responsibilities
- Provide secretarial support to the Head of Department
- Sort files in order of urgency before passing them to the relevant office for action
- Draft business letters, then type and dispatch them as directed
- Attend to telephone calls, take messages and ensure their prompt delivery
- Ensure all incoming and outgoing correspondence is properly filed
- Prepare documentation and organise logistics and administrative arrangements for meetings and conferences
- Perform any other related official duties assigned by the Supervisor
Requirements
- Certificate of Secondary Education (Form IV)
- Diploma in Secretarial Services from the Public Service College or another recognised college/institution
- Passed English shorthand and Kiswahili shorthand (hati mkato) at a speed of 120 words per minute
- Computer knowledge including Windows, Microsoft Office, Internet, email and Publisher
- At least seven (7) years of working experience in a related field
- Sat for and passed the Management Development Examination for Executive Assistants Stage I (MDEA I)
- Tanzanian citizen not above 45 years of age
- Secretarial services
- English and Kiswahili shorthand at 120 words per minute
- Microsoft Office, Windows, Internet, email, and Publisher proficiency
- Filing and correspondence management
- Meeting and conference administration
- MDEA I qualification
Document Requirements
- Resume
- Certificate
- birth certificate, passport-size photograph
Application Instructions
- Write an application letter in English or Swahili.
- Attach an up-to-date CV with a reliable postal address, email address and telephone numbers; certified copies of academic certificates and transcripts, Form IV National Examination Certificate, computer certificate and professional certificates; one recent passport-size photograph; your birth certificate; and the names and contacts of three reputable referees.
- Result slips, testimonials and partial transcripts are not accepted.
- Send your application : The Rector, The Institute of Finance Management, 5 Shaaban Robert Street, P.O.
- Box 3918, Dar es Salaam
- Official announcement
